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Do you host international guests? A step-by-step guide to handling foreign guest reporting (2026)
From initial registration to submitting the report. Explained clearly for hosts on Airbnb and Booking, as well as operators of apartments and guesthouses who aren't yet familiar with UbyPort.
Deadlines and requirements
Airbnb or Booking reservations usually contain the name of the person who made the booking, the dates, and the number of guests. To submit the report, you need the details of every foreign national staying at your property. If you wait until after their arrival to gather this information, the three-day deadline can quickly shrink to just a few hours.
Who to report
For the purposes of this requirement, a "foreigner" is anyone who is not a citizen of the Czech Republic. It does not matter if they arrived from an EU country, speak Czech, or hold long-term residency in the Czech Republic.
- A Slovak, Pole, or German national counts as a foreigner for reporting purposes.
- You do not report Czech citizens via UbyPort.
- For groups, you must report every foreign national, not just the person who made the reservation.
- This obligation applies not to hotels but also to apartments, guesthouses, holiday cottages, and other accommodation providers.
Under the law, an accommodation provider is anyone who offers paid accommodation or hosts more than five foreign nationals (excluding close relatives). If you provide accommodation as a business activity, you must use the electronic reporting method.
What is UbyPort
UbyPort is a web application of the Police of the Czech Republic for the electronic submission of data on accommodated foreign nationals. Version UbyPort 2.0 has been in operation since June 2025.
UbyPort is not a reservation system; it does not automatically import guest data from platforms like Airbnb or Booking. Nor does it replace the guest register or the local fee record-keeping system. It is the destination system to which you submit the data required by law.
UbyPort handles
- electronic notification of foreign nationals to the Police of the Czech Republic,
- manual forms, UNL file uploads, and a web service,
- processing results and delivery confirmations.
UbyPort does not handle
- data collection from the guest,
- reservations and guest communication,
- the guest register and its archiving,
- calculation and remittance of the local fee.
How to gain access to UbyPort
First, you register each accommodation facility. Upon completion of registration, you receive details that uniquely identify the facility.
Having access to the manual form does not automatically mean you can use the direct integration. For the web service, you need a specific account issued by the Czech Police for a particular device.
Three ways to submit reports
| Method | What you do | What you need | When it makes sense |
|---|---|---|---|
| Manual form | You enter the details for each foreign national directly into UbyPort. | Standard login. | Small numbers of foreign guests and low-volume operations. |
| UNL file | The software prepares a structured file, which you then upload to the portal. | Standard login and a correctly generated file. | You want to minimize manual data entry but keep the submission process under your control. |
| Web serviceMinimal manual work | The software submits the report directly and receives the result. | IDUB, the abbreviation, and the UbyPort WS account. | Regular operations, multiple bookings, or multiple properties. |
The entire process from booking to delivery confirmation
Booking
You know the date, the person making the booking, and the number of guests.
Details and signature
Each foreign national fills in their details before arrival.
Check
You correct any missing or invalid values.
UbyPort
Submit manually, via file upload, or directly.
Result
You save the delivery confirmation or error record to the stay.
The biggest time savings don't come from the "Send" button itself. They come from obtaining data before arrival, avoiding the need to transcribe details from photos of ID documents, and addressing errors for specific guests directly.
Delivery confirmations and errors are not minor details
"Sent" does not mean "received." Always check the processing result after a report is submitted. With automation, the status must be easily verifiable without searching through emails or portal history.
| Status | What it means | What to do |
|---|---|---|
| Ready | You have the data, but the report hasn't been sent yet. | Check the guests and the arrival date. |
| Sent and received | UbyPort has processed the report. | Save the delivery receipt or result identifier. |
| Rejected | The report contains an error, or the device details do not match. | Correct the specific value and resend. |
| Connection unavailable | The program failed to connect to UbyPort. | Do not rely on an automatic blind retry; use the alternative electronic procedure. |
Common issues include missing nationality, incorrect document type, invalid date, incorrect WS login credentials, or reporting the same guest twice. The error message must specify who and what needs correcting.
UbyPort, the guest register, and the signature are not the same thing.
Submitting the report fulfills your notification obligation. Additionally, you must maintain a guest register containing the data required for the registration form, including the start and end dates of the stay. You must keep it for six years following the last entry.
Foreign nationals are also required to present an identity document and personally fill out and sign the registration form (or sign a paper document containing the same information). The signature requirement does not apply to foreign nationals under the age of 15.
How the reporting process works in Superhostem
Superhostem combines the reservation, guests, check-in, signature, and UbyPort into a single stay. You don't have to look up details in Airbnb first and then re-enter them into another system.
- The guest opens the check-in link and enters their details.
- Other guests staying at the property fill out the same form.
- You verify that the stay is ready for reporting.
- You download the UNL file or submit the report directly via UbyPort WS.
- The result and any potential errors remain linked to the reservation.
Checklist before the first foreign guest arrives.
- Register each accommodation facility in UbyPort.
- Save the IDUB and abbreviation for the correct address.
- Decide whether to use the form, UNL, or the web service.
- Obtain a separate UbyPort WS account for direct integration.
- Configure the details and signature for each foreign national in the check-in process.
- Test the reporting function with a single reservation and verify the delivery receipt.
- Prepare a contingency plan for errors or connection outages.
- Set up a six-year archiving system for the guest register and related documents.
Frequently Asked Questions
By when must I report a foreign national?
Do I also report Slovak nationals and EU citizens via UbyPort?
Do I report children as well?
Is the standard UbyPort password sufficient for automatic submission?
What is IDUB?
What is a UNL file?
Does UbyPort replace the guest register?
Will Airbnb or Booking submit the report for me?
What if the direct connection isn't working?
Updated: July 25, 2026. Sources: Ministry of the Interior – obligations of accommodation providers, Act No. 326/1999 Coll., Sections 100 to 103, Police of the Czech Republic – What is UbyPort, Police of the Czech Republic – UbyPort 2.0 updates.